Requisitioning | Negotiating with Suppliers | Ordering | Receiving and Invoice Matching | Inventory Management | Asset Tracking | Analytical Tools

Requisitioning
PurchaseSmart's™ automated requisitioning increases efficiency and practically eliminates maverick buying.

• Create requisitions from catalogs, contracts, on the fly, or from third-party applications such as MRP system.
• Create requisitions anywhere and anytime you have an Internet connection
• Our Web-based "shopping basket" model is easy to use
• Search catalogs by supplier, by commodity, or a variety of additional ways to suit your needs
• Create contracts that contain specific pricing from individual suppliers
• Buyers can search multiple catalogs for items by keyword, description, manufacturer or commodity type
• Provide access to a limited number of catalogs, such as those of approved vendors
• Customize your requisition workflow to mirror your current approval process

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Negotiating with Suppliers
PurchaseSmart™ supports a sourcing process that encourages buyers to order goods at negotiated prices, rather than non-negotiated ones.

• Generate Internet-based price requests (bids or auctions)
• Enable buyers to source goods from vendors at the lowest price
• Automatically produce quotations from bids
• Use our bid analysis tool to generate purchase orders from bids
• Automatically update supplier performance data as receipt transactions are recorded
• Automatically update pricing and catalog maintenance

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Ordering
PurchaseSmart™ gives you control over the purchase order process to ensure you get the best price.

• Split requisitions into multiple POs or convert multiple requisitions into a single PO
• Convert requisitions to purchase orders and retain pricing history
• Convert RFQs into purchase orders
• Use PurchaseSoft's re-pricing function to ensure buyers can order goods at the lowest price

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Receiving and Invoice Matching
PurchaseSmart™ matches supplier invoices to purchase order and receipt information.

• Capture partial deliveries, over deliveries and returns
• Handle multiple invoices for the same purchase order
• Create an accrual report that lists items that can be received, but are not yet invoiced
• Transmit matched invoices to Accounts Payable already approved for payment
• Update supplier performance information, such as quality and delivery
• PurchaseSmart also integrates easily with ERP, legacy and financial systems

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Inventory Management
PurchaseSmart™ ensures that your inventory is always maintained at optimal levels.

• Automatically route requisitions for stocked items to inventory for release and pick
• Support multiple geographically distributed warehouses
• Track all activity relating to the movement of stocked items in a warehouse
• Consistently monitor available inventory to facilitate automatic replenishment
• Manage inventory levels based on assigned reordering, below stock and maximum stock levels

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Asset Tracking
PurchaseSmart™ keeps track of all your assets, including office equipment, machinery and furniture so you can create real time asset records with a click of a mouse.

• Create fixed asset records automatically upon receipt of goods
• Track warranties and leases
• Support straight-line depreciation, asset transfers and disposition

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Analytical Tools
PurchaseSmart™ gives you an extensive set of real-time analytical tools and reporting capabilities, so you can evaluate supplier performance, buyer purchasing patterns and pricing fluctuations instantly.

• Track unauthorized requisitions
• Evaluate department and commodity spending patterns
• Evaluate pricing up to six different ways
• List top suppliers based on dollar spending
• Track non-contract purchases and negotiated purchases
• Analyze supplier performance based on quality, price and delivery
• Track buyer ordering cycles and processing times
• Track the movement of stocked items
• Monitor available inventory to facilitate automatic replenishment
• Capture partial deliveries, over deliveries and returns
• Track inventory that is ordered, but not yet invoiced
• Create an up-to-date record of fixed assets-automatically

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